How To Send Wedding Invitations By Mail




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Are you planning your wedding and wondering how to send out your invitations by mail? Sending wedding invitations is an important step in the wedding planning process, as it sets the tone for your special day. In this article, we will guide you through the steps of choosing the perfect wedding stationery, addressing and assembling the invitations, mailing them out, and following up with RSVPs. So grab a pen and paper, because we’re about to make sending your wedding invitations a breeze!

First things first, let’s talk about choosing the perfect wedding stationery. Your invitations should reflect your personal style and set the mood for your big day. Whether you prefer classic elegance or modern simplicity, there are countless options available to suit your taste. From luxurious cardstock to trendy designs, take some time to browse through different styles and colors that resonate with you as a couple. Once you’ve found the perfect match, it’s time to move on to addressing and assembling your invitations.

Choose the Perfect Wedding Stationery


Get ready to swoon over the most gorgeous wedding stationery options that will make your heart skip a beat! When choosing the perfect wedding stationery, it’s important to consider your personal style and theme. Whether you prefer classic elegance or modern simplicity, there are endless options to suit your taste. From delicate floral designs to sleek and minimalist invitations, you’re sure to find something that captures the essence of your special day. Once you’ve found the stationery that speaks to you, it’s time to move on to addressing and assembling the invitations.

Now that you have chosen the perfect wedding stationery, it’s time to tackle the next step: addressing and assembling the invitations. Start by gathering all necessary materials such as envelopes, stamps, and invitation inserts. Make sure to double-check your guest list for accurate addresses before starting this process.

When addressing your invitations, be sure to follow proper etiquette. Use formal titles and full names when addressing married couples or families. For single guests or those with different last names, use their preferred titles followed by their full name. Take care in writing each address legibly and accurately.

After addressing the envelopes, assemble all components of the invitation suite neatly inside each envelope. This may include RSVP cards, reception cards, or any additional inserts specific to your event. Double-check that everything is included before sealing each envelope.

With these beautiful wedding stationery options at hand and a clear understanding of how to address and assemble them properly, you’re well on your way towards sending out unforgettable invitations for your big day!

Addressing and Assembling the Invitations


When you’re ready to share the joyous news, don’t forget to gather all your loved ones’ addresses and start assembling the elegant invitations. Addressing and assembling the invitations is a crucial step in ensuring that your guests receive their invites in a timely manner. Here are some tips to help you with this process:

1. Double-check your guest list: Before addressing any envelopes, make sure you have a complete and up-to-date guest list. This will ensure that no one is accidentally left out of your special day.

2. Write legibly: Take your time when addressing the envelopes and write clearly so that there are no misunderstandings or delays in delivery. If needed, consider using calligraphy or hiring a professional calligrapher for an extra touch of elegance.

3. Use inner and outer envelopes: To protect the invitation from damage, it’s best to use both inner and outer envelopes. The inner envelope should include only the names of those invited, while the outer envelope should include full names and addresses.

4. Assemble with care: Once all the envelopes are addressed, carefully insert each invitation into its corresponding inner envelope, making sure everything is aligned properly. Then place the inner envelope into the outer envelope with the names facing outward.

Now that you have addressed and assembled your wedding invitations with love and care, it’s time to move on to mailing them out to your beloved guests without delay.

Mailing the Invitations


After carefully addressing and assembling your elegant invitations, the next step is to seal them up with a touch of anticipation, like a secret message waiting to be discovered. Gently press down on the envelope flap and seal it shut using a small amount of adhesive. Make sure the envelope is securely sealed to prevent any damage or tampering during transit. Once all the envelopes are sealed, it’s time to head to the post office and send them off.

When mailing your wedding invitations, it’s important to choose the right postage. Take one fully assembled invitation to the post office and have it weighed by a postal worker. They will determine the exact postage needed based on factors such as size, weight, and destination. Remember to include RSVP cards in each envelope and ask for extra copies at the post office in case some guests misplace theirs.

As you drop your carefully crafted invitations into the mailbox, take a moment to appreciate all the effort you’ve put into this special day. Now that your invitations are on their way, it’s time to focus on following up and tracking RSVPs from your guests. Keep a record of who you’ve sent invitations to and mark off each RSVP as they come in. This will help you stay organized and ensure that no response goes unnoticed.

Following Up and Tracking RSVPs


Once your carefully crafted invitations have been dropped into the mailbox, it’s time for you to take charge and eagerly anticipate each RSVP that comes in. Following up and tracking RSVPs is an important part of the wedding planning process, as it allows you to keep track of who will be attending your special day. Here are some tips on how to effectively follow up and track RSVPs:

– Create a spreadsheet or use a wedding planning app to keep track of all the responses. This will help you easily see who has responded and who still needs to RSVP.
– Send out reminder emails or make phone calls to guests who haven’t responded by the deadline. Politely remind them that their response is needed for proper planning.
– Keep a separate list for dietary restrictions or special requests. This way, you can ensure that everyone’s needs are taken care of when finalizing the menu with your caterer.
– Consider sending out a second round of invitations to those who haven’t responded after the initial reminder. Sometimes people forget or misplace their invitation, so this gives them another chance to respond.
– Be prepared for late responses. Some guests may need extra time to confirm their attendance due to various reasons. Keep an open line of communication with these guests and be understanding of their situation.

Tracking RSVPs can be a bit challenging at times, but with careful organization and proactive follow-up, you’ll be able to get an accurate headcount for your wedding day. Remember, every response is exciting as it brings you one step closer to celebrating with your loved ones!

Frequently Asked Questions

How far in advance should wedding invitations be mailed?

To make sure your guests have enough time to RSVP and plan their attendance, it’s best to mail your wedding invitations about 6-8 weeks before the big day. This allows for any unforeseen delays and ensures a timely response.

What is the proper way to address wedding invitations to unmarried couples or non-traditional families?

Address wedding invitations to unmarried couples or non-traditional families by including both names on the envelope. Use “Ms.” or “Mr.” for each individual, and write their names in alphabetical order.

Can I include additional information or inserts with the wedding invitations?

You can definitely include additional information or inserts with your wedding invitations. In fact, 85% of couples choose to include RSVP cards, accommodation details, and even gift registry information to make it easier for their guests.

How should I handle RSVPs that are received after the requested response date?

If you receive RSVPs after the requested response date, it’s important to handle them promptly. Contact the guests to confirm their attendance and apologize for any inconvenience caused.

Is it appropriate to send electronic invitations instead of traditional mailed invitations?

Of course it’s appropriate to send electronic invitations instead of traditional mailed ones. Who needs the charm and elegance of a physical invitation when you can just click a button? Plus, think of all the trees you’ll be saving!


In conclusion, sending wedding invitations by mail can be a seamless and enjoyable process. By choosing the perfect wedding stationery that reflects your unique style, you can set the tone for your special day right from the start. Remember to carefully address and assemble each invitation, paying attention to detail to create a professional and polished look.

Once your invitations are ready to go, it’s time to send them off in style. Take pride in mailing each one individually, using beautiful stamps and hand-written addresses for that personal touch. And don’t forget to follow up with your guests after sending out the invites, tracking RSVPs and ensuring everyone receives their invitation.

By following these steps and putting in a little extra effort, you can make sure that your wedding invitations not only reach their recipients but also leave a lasting impression. So take the time to choose the perfect stationery, address and assemble with care, mail them out with love, and track those RSVPs diligently. Your guests will appreciate the thoughtfulness behind each step of this process as they eagerly anticipate celebrating your special day.

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